# Free Outreach Tracker Template for Google Sheets (Cold Email & LinkedIn)

> Track every cold email and LinkedIn message in one place: who you contacted, on which channel, when to follow up, and your reply rate calculated for you.

*Canonical: https://derrick-app.com/google-sheets-templates/cold-outreach-tracker*

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- **Copy the template**: https://docs.google.com/spreadsheets/d/1-jjrP5HzEmZ2gDLB5z4nv56Qh9awFF5U_rt31nNcwyU/copy
- **View the Google Sheet**: https://docs.google.com/spreadsheets/d/1-jjrP5HzEmZ2gDLB5z4nv56Qh9awFF5U_rt31nNcwyU/edit
- Free, no signup. Google opens a “Make a copy” screen and the file lands in your own Drive.

Built for anyone running cold email or LinkedIn outreach by hand: founders, freelancers, SDRs testing a new segment. One row per prospect, one place to log each touch, and a dashboard that counts for you.

## What's inside the template

- **Start here**: how to use it, the colour legend and links to each feature.
- **Outreach**: your list: 12 columns, 2 of them blue (filled by Derrick). 300 rows ready to fill, header and first column frozen, filters on.
- **Dashboard**: live counts and rates calculated from your tracking tab. Prospects contacted, Replies received, Reply rate, Positive replies, Meetings booked, Meeting rate, Follow-ups due today.

**Dropdowns**:

- Reply: No reply, Positive, Neutral, Negative
- Channel: Email, LinkedIn, Phone
- Meeting booked?: Yes, No

## What the template looks like

Example rows are fictitious. Blue headers are the columns Derrick can fill, with the feature that does it right under the header.

| Full name | Company | LinkedIn URL | Work email (Derrick: Email Finder) | Email status (Derrick: Email Verification) | Channel | Step | Last contact | Next follow-up | Reply | Meeting booked? | Notes |
| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |
| Claire Martin | Northwind Robotics | https://www.linkedin.com/in/example-claire-martin | claire.martin@northwind-robotics.example | valid | Email | 1 | 2026-09-22 | 2026-09-29 | Positive | Yes |  |
| Tom Becker | Bluepeak Software | https://www.linkedin.com/in/example-tom-becker | tom@bluepeak.example | valid | LinkedIn | 2 | 2026-09-24 | 2026-10-01 | No reply | No |  |
| Sofia Rossi | Lumen Health | https://www.linkedin.com/in/example-sofia-rossi | sofia@lumenhealth.example | catch-all | Email | 1 | 2026-09-25 | 2026-10-02 | Neutral | No |  |

## How to use it in 3 steps

1. Make a copy (File > Make a copy) and open the Outreach tab.
2. Add your prospects, then let Derrick find and verify their emails in the blue columns.
3. Log each touch and reply: the Dashboard tab updates your reply and meeting rates.

## How Derrick fills the blue columns

Every blue column maps to one Derrick feature. Run it on your rows and the column fills itself, row by row. The black columns are yours.

- **[Email Finder](https://derrick-app.com/features/email-finder)** (fills Work email): Finds the work email of a person from a name and a company or domain, with a multi-source lookup. 5 credits per email found.
- **[Email Verification](https://derrick-app.com/features/email-verification)** (fills Email status): Checks whether an email address can receive mail and labels it (valid, catch-all, invalid) before you send. 1 credit per email.

## Fill it in Google Sheets or in the Derrick web app

Derrick is a B2B data platform with four entries on one engine: the web app (nothing to install), the Google Sheets sidebar, Claude or ChatGPT through the Derrick MCP, and the REST API. Keep the template in Sheets and use the sidebar (Extensions > Derrick), or import the same list in the web app. The free plan gives you 100 credits every month, no credit card.

- Web app (nothing to install): https://derrick-app.com?utm_source=website&utm_medium=template-md&utm_campaign=template-cold-outreach-tracker
- Google Sheets (sidebar): https://derrick-app.com/google-sheets-enrichment
- MCP: https://derrick-app.com/mcp

## Frequently asked questions

### How are the reply rate and the meeting rate calculated?

The Dashboard tab counts the prospects in the Outreach tab. Reply rate = replies received (any Reply value other than No reply) divided by prospects contacted. Meeting rate = rows where Meeting booked? is Yes, divided by prospects contacted. Follow-ups due today = rows with no reply whose next follow-up date is today or earlier.

### Is this template really free?

Yes. The template is free, with no signup and no credit card: click “Copy the template”, Google asks you to make a copy and the file becomes yours, in your own Drive.

### Do I need Derrick to use it?

No. The template works on its own: you can fill every column by hand, and the dropdowns and the dashboard work without installing anything. Derrick is there to fill the 2 blue columns automatically instead of you looking up each data point.

### How much does it cost to fill the blue columns?

Each feature has its own credit cost, shown on its page (for example 5 credits per email found with Email Finder). Derrick's free plan gives you 100 credits every month, no credit card, enough to test it on your first rows.

### Can I use the template in Excel?

Yes. In Google Sheets, go to File > Download > Microsoft Excel (.xlsx). Columns, example rows and dropdowns come along. To fill the blue columns outside Sheets, import the list as a CSV in the Derrick web app.

### Can I add or rename columns?

Yes, the copy is yours. Add your own columns on the right and rename the ones that do not fit. Just keep one input per row (name and company, LinkedIn URL or website) so Derrick knows what to look up.

## More free Google Sheets templates

- [Free Lead Tracker Template for Google Sheets (B2B Lead List)](https://derrick-app.com/google-sheets-templates/b2b-lead-list.md)
- [Free ABM Template for Google Sheets: Target Account List](https://derrick-app.com/google-sheets-templates/target-account-list.md)
- [See all templates](https://derrick-app.com/google-sheets-templates.md)